The essential decision-making tool

The essential decision-making tool

Intuition is just as valuable as knowing the latest facts and figures.

Even when it comes to the most technical of choices (whether it be a new outsourcer or platform), any decision an IT manager makes will contain a mixture of intuition - that combination of experience, knowledge, and gut feel - and research and analysis. Tuning in to yourself could seem a little silly at first, but intuition is just as valuable as the latest facts and figures. Lynn Robinson, a Boston-based intuitive consultant, said. "We're having to use intuition a lot more these days. Research and logic don't always give the right information or offer a decision quickly." One way to hone your intuition is to note how past gut feelings have come to you or paid off in the past. "Pay attention to how intuition speaks to you. That way, you can be ready for it the next time it happens," according to Robinson. But, said Dave Wallace, CIO for the City of Toronto, it's extremely important to operate your intuition on top of a solid base of your experiences and up-to-date knowledge.

Jacob Apkarian, founder and CTO of the Markham, Ontario-based real-time control systems, haptics, and robotics company, Quanser, advocates staying on top of the IT industry so that your knowledge can inform your intuition, making attending conferences, tradeshows, networking, and keeping track of IT news doubly important when it comes to decision-making.

"Intuition is fostered by curiosity," he said.

This type of knowledge-gathering and networking came in handy when Jim Haskin, CIO of the San Diego-based web filtering and security software company Websense, was pondering a new web content management system. "Analysis paralysis is a real problem," Haskin said. To back up his own intuition, he tapped into his network of vendors and other CIOs, and was able to factor in their intuition and experiences into his own decision-making (which then added to his own knowledge base upon which future intuition could build).

"Intuition is now a necessary thinking strategy," said Arupa Tesolin, the Mississauga, Ontario-based intuition trainer and owner of the innovation consultancy Intuita. To gauge where IT intuition fits in, we asked the experts to walk through common IT decisions and identify when to trust your gut and when to take a second look at the facts.

1. Choosing an outsourcer

When it comes to choosing an outsourcing company, Robinson said you should plan on a combination of intuition and research. She suggests asking yourself open-ended intuition-based questions, such as "Is this a good company?" and then tune in to any gut feelings or flashes of insight that occur.

Tesolin offered other questions to consider: 'Are there red flags? Is anything bugging me?' Try to intuitively sense what questions have not been answered. Here, Wallace leans more toward research. "You need detailed analysis. It's not just an all-or-nothing, 'What gaps can I fill?' You need to know what the plan is, what you want to execute, what your architecture is and then work strategically. You need to take your time and not rush into anything."

Haskin agrees: "This decision is much more evaluation-based." He suggests starting from a basis of research (including site visits and reference checks) and then from there, going with your gut about which contenders feel right.

2. Managing IT risks

When it comes to risk management, feelings can taint the proceedings, due to the elements of disaster involved. Robinson suggests noting how one feels about the possibility of risk then continuing through the emotions with logic and analysis to choose the right risk management options. "Look to see which companies have successful track records in this space," said Robinson.

Working through an emotional reaction is key, said Wallace. "You have to be ready for risk," he said. "You need to recognize the changing winds so that you can work through the risk when it happens. You also need to document the situation - it's important, as next time, you will have a set of knowledge you can refer to."

3. Upgrading an IT platform

Extensive research is clearly necessary when making a platform upgrade, said Wallace: "It needs to meet the business needs - it's something you can't do by gut feel." Intuition can ease deployment pains, however. Instead of concentrating on just the technical aspects of a roll out of a new platform or other major infrastructure change, said Robinson, "you need to think, 'How can we win them over?' Instead of trying to get people to agree with you, see past the project (to the people)." Wallace had a few intuition questions to ask during the planning stage of a platform change. "Is the culture in the degree of accepting change? Is this a good fit? Would people want to innovate on this platform?"

4. Allowing Web 2.0 at work

According to Robinson, the quest for a healthier life/work balance is gaining popularity, especially among the incoming members of the workforce. It makes sense, then, that the connection-based technologies of Web 2.0 are becoming a viable option for the corporate sphere. When it comes to deciding whether bringing them into the enterprise would be a good idea, Robinson suggests pondering each of the various options - from wikis and podcasts to social networking and instant messaging - and seeing which ones have the most energy.

"See what people are enthusiastic about. Boredom can be very draining," she said, suggesting that IT managers hold brainstorming with core team members to see which technologies strike them the best.

Asking for employees input could make them feel valuable, and might aid with retention (especially among younger members of the workforce, who are often more comfortable with being creative), said Robinson.

When Wallace was working for his previous employer, the Government of Ontario, he said that his team felt that, "intuition was telling us that Web 2.0 technologies could have really, really good value." But, he said, it was important to back that gut feeling up with a wiki pilot project. It was a success, he said, and even inspired employees to start using the collaborative features in a program they'd been using before.

5. Buying new software

Searching for new productivity software is something that should be researched, according to Robinson, although staying attuned to one's intuition is key.

"You should take small steps toward it: has it been recommended? Call people about it. Try it on a trial basis. Once you're doing this, you can ask yourself intuitive questions: what do you want the features to look like? How much do you want to make in revenue? What's the best outcome of these actions?" said Robinson. "You look at the future you want and then work your way back." She recommends tapping in to what you don't want to create, and then using that to form the concrete basis of what you do want to achieve.

"This takes a lot of research," Wallace said. "You're going to have to work with this stuff, so you need to run the scenario through." He advocates running pilot projects.

Tesolin argues that, when it comes to productivity software, you might not need such a rigorous testing period. She said that the growing emphasis on user-centricity and ease-of-use has meant an increased focus by vendors on streamlining their products. "Learning curves are shorter, so it should take less time to get on board. Once you start experimenting with it, your intuition will tell you early on if it feels right, but most of us keep going," said Tesolin.

6. Hiring new staff

Robinson said that intuition plays a big part in choosing new IT staff. While hard skills and references are undoubtedly important, she said that seeing whether a personality will click with a particular corporate culture is key. One trick she recommends is trying a decision on for size. Pretend that you have just chosen one candidate over the other and note what your immediate reaction is.

Said Wallace: "Based on your intuition, ask yourself, how well-suited is the candidate to this position? You have to understand what kind of person you want to bring to this organization...and make sure that they would be a good fit."

"You're hiring the person - not necessarily the skill-set. You can train people on the skill-sets," said Haskin.

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