“Before we moved, we implemented a SharePoint based system and all the physical files for various businesses were loaded and scanned,” says Jones. There were company files that were kept, but 18 months before the move, millions of pages were scanned by a team in the Dominion Road office.
“The idea was nobody had to print anything,” says Jones, as he and Bergin move to an area housing a cluster of printers. “If you walk around there is very little paper,” observes Bergin.
The paperless environment is ideal, he says, but it is a bit of a dream. “I have everything I need here, why do I need to print?”
“The desire to print is removed, you can’t be paper independent without removing the demand for paper,” says Bergin.
Bergin says in the first few weeks, people were taking backups and printing documents “just in case”. He says this stopped as people know they can work seamlessly across the building.
ASB is also implementing ‘follow me printing’ where the bank pays its multi-function device supplier only for images they print. The document is printed only when the employee scans the printer. Bergin explains that a printing job “expires” or is cancelled if it is not picked up within two days. In the latest statistics, he says 30 per cent of print jobs were abandoned. “Not only do we see printing drop but people are actually thinking they need to print it and realise they don’t need to print it.”
Bergin himself does not recall printing any document since moving in the building six months ago, and Jones recalls printing a document only five to six times during that period.
Indeed, Jones observes that he and Bergin have been standing beside the cluster of printers for 10 minutes in a busy part of the building and none of the printers has been spewing documents all this time. Bergin grins, “Incredible, isn’t it?”
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